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Appendix E3 ver. 2

GUIDELINES FOR THE PREPARATION OF PLANS

Table of Contents

Effective Date

This Chapter is effective June 25, 2004. It replaces Chapter E3 as published April 1, 2004 in the General Instructions for Surveys of Canada Lands, e-Edition.

Chapter Sections

General

  1. The following guidelines apply to the preparation of all types of survey plans in so far as they are not inconsistent with any other specific requirement.
  2. Specimen plans, included in Part D, are for guidance in preparing plans of Canada Lands. Requirements of various property rights systems or local custom may require departure from the specimens. Specific survey instructions may provide details where any digression from the specimen plans is required.
  3. Part D may outline additional requirements for a particular type of survey or plan, including endorsement and signature blocks.

Format

  1. The plan should be well organized and neatly drawn and should not bear signs of having been tampered with.
  2. Plans shall be drawn to a scale sufficient to ensure clarity. Table 1 of Schedule E3- 1 lists suggested scales.
  3. Plans should be prepared on polyester film, matte both sides, 0.05 mm to 0.10 mm thick, or on tracing linen.
  4. Unless authorized otherwise in specific survey instructions, plans, including margins, shall not exceed 60 cm in width and:
    1. 300 cm in length; or
    2. 150 cm in length, for official plans in Quebec.
  5. A margin of 2 cm shall be left outside the borders of the plan.
  6. Black permanent ink shall be used.
  7. Lettering shall not be less than 2 mm in height.
  8. The use of stick-on material to amend or add information to a plan is not permitted.
  9. Except for signatures, information shown on a plan may be produced thereon by photographic techniques approved by the Surveyor General Branch.

Content

Title Block

  1. The title block should include:
    1. a title in accordance with the provisions of paragraph 14;
    2. the scale ratio and a bar scale;
    3. a legend in accordance with the provisions of paragraph 15; and
    4. certifications of the surveyor if applicable.
  2. The title of the plan should include:
    1. the section, township, and range or lot and concession in which the survey is located;
    2. the name of the Indian Reserve, National Park, etc., as applicable;
    3. the county, parish, or community and the province or territory in which the survey is located;
    4. in remote areas the approximate latitude and longitude of the site of the survey; and
    5. in the Yukon and Northwest Territories the quad sheet numbers.
  3. The legend should include:
    1. Subject to Schedule E3- 2, an explanation of all symbols used;
    2. an explanation of abbreviations used which are not listed in Schedule E3- 3;
    3. the source of any derived data;
    4. if a coordinate system is used a description of it and, if the plan shows distances, a statement identifying the conversion factor used to convert ground level distance to the projection plane; and
    5. a statement to identify the unit of measurement used on the plan.

Diagram

  1. The diagram portion of the plan should be oriented so that North points towards the top of the plan.
  2. Unless specified otherwise in specific survey instructions, areas and distances shall be expressed in metric units. Areas shall be quoted in accordance with the precision listed in Table 2 of Schedule E3- 1.
  3. Distances shown on the plan shall be field measured distances or calculated distances from field measurements, reduced to the horizontal at general ground level. Distances adjusted to fit map projection coordinates shall not be shown on the plan unless specifically required.
  4. All bearings shall be expressed as full circle bearings in degrees, minutes, and seconds.
  5. Show in the diagram of the plan the Canada Lands Surveys Records number and the provincial or territorial land registration numbers for each plan affecting the survey. Reference to a plan in the Canada Lands Surveys Records must consist of the plan number and the suffix "CLSR" even though the plan may have a different suffix or none at all.
  6. Where necessary for clarity, diagram information may be shown in tabular form, details or insets.
  7. If the location of a survey is not easily discernible from the diagram of the plan, add a key plan at a reduced scale depicting the general location of the survey relative to the exterior boundaries of the Indian Reserve, National Park, or other jurisdictional area and to surrounding topographic features.
  8. The key plan should be oriented in the same general direction as the diagram of the plan.

Endorsements and Affidavits

  1. All signatures shall be in black permanent ink which does not fade, smear, or chip away from the plan surface. Plans having signatures in blue or other colours of ink may be rejected.
  2. Signatures must have the name and title of the person signing printed in the affidavit or certification, or below the signature.
  3. Seals should not be added unless they are required by a statutory authority. The use of crimping tools to apply a seal should be avoided if possible.

SCHEDULE E3-1

(para. 5 and 17)
TABLE 1
Parcel Size Suggested Scale
Up to 1 hectare 1: 1,000
1 to 2 hectares 1: 2,000
2 to 10 hectares 1: 5,000
Over 10 hectares 1: 10,000

1. Smaller scales (1: 20,000 or 1: 50,000) may be adequate for large simple parcels. Larger scale insets for detail may be used to permit smaller overall plan scales.

TABLE 2
Area of the Parcel quote to
Up to 0.1 ha (1000 m 2) 1 m 2
Over 0.1 ha to 1.0 ha 0.001 ha
Over 1.0 ha to 10.0 ha 0.01 ha
Over 10.0 ha to 100.0 ha 0.1 ha
Over 100 ha 1 ha

SCHEDULE E3-2

(para. 15)

TABLE 1 - Recommended symbols

TABLE 2
placed found
DLS or CLS standard post placed DLS or CLS standard post found DLS or CLS standard post
DLS or CLS standard rock post placed DLS or CLS standard rock post placed DLS or CLS standard rock post
Old pattern iron posts placed old pattern iron posts found old pattern iron posts
CLS 69 posts placed CLS 69 posts found CLS 69 posts
CLS 77 posts placed CLS 77 posts found CLS 77 posts
Control Survey Markers placed Control Survey Markers found Control Survey Markers
Text description of Table 1

1. The abbreviations shown adjacent to the symbols above may be deleted if not required to differentiate from one type of post to another.

2. All symbols for survey posts must be explained in the legend. If required alternative symbols may be used.

TABLE 2 - Line symbology
(must be explained in legend)
Lands (or boundaries) dealt with Line
Traverse lines and stations Line

1. The line symbology in Table 2 above shall be used in the legend.

TABLE 3 - Line symbology
(need not be explained in legend)
Lot or parcel boundaries within the lands dealt with and other measured boundaries solid line
Lot or parcel boundaries outside the lands dealt with broken line
Underlying lots or parcels dotted line

1. The above line types should be used on plans and field notes and need not be explained in the legend.

SCHEDULE E3-3

(para. 15)
Abbreviations that may be used without explanation on a plan

Abbreviations
TERM ENGLISH ABBREV. FRENCH ABBRV.
acre A. A.
approximately approx approx
azimuth az. az.
block Bk. Bk.
boundary bdy. lim.
bearing tree BT AD
chord c. c.
calculated (c) (c)
chord bearing c.b. d.c.
check chained, or check measured cc. m.v.
coordinate control monument CCM CCM
chain ch. ch.
centreline centreline centreline
Canada Lands Surveys CLS ATC
Canada Lands Surveyor CLS a. f.
CLS capped iron post, 1969 pattern CLS 69 ATC 69
CLS post, 1977 pattern CLS 77 ATC 77
Canada Lands Survey Records CLSR CLSR
Certificate of Title C. of T. C. de T.
centimetre cm cm
post set in concrete conc. bét.
corner cor.
Coordinated Survey Area CSA CSA
diameter diam. diam.
Dominion Land Surveyor, or Dominion Lands Survey DLS DLS
East E. E.
found no evidence FNE r. tr.
found Fd. tr.
foot or feet ft. or ' pi ou '
fractional Fr. Fr.
group G. G.
hectare ha ha
horizontal circle reading HCR MCA
highway Hwy. Rte
old pattern iron post I. I.
iron bar (specify size) I. B. R. f.
Indian Reserve I. R. RI
kilometre km km
length of curve L L
lot L. L.
latitude Lat. Lat.
links L k.
longtitude Long. Long.
Land Registry Office LRO BE
Legal subdivision L. S. s. o.
Land Titles Office LTO LTO
mound M. b. t.
meridian M. M.
metre m m
square metre m2 m2
magnetic mag. mag.
mineral claim M. C. CM
made Md.
marker post Mkr.
marked (markings found or placed posts may also be shown in italics, e.g. "16, R, 17" Mkd. mar.
monument Mon.
number No. No.
North N. N.
National Historic Park NHP PHN
National historic Site NHS LHN
National Park NP PN
National Topographic System (map sheet) NTS SNRC
obliterated oblit. endom.
observation Obsn. Obsn.
ordinary high water mark OHWM LHEO
standard post (specify CLS, DLS, or provincial type) P. Rep. or Bor.
point of curvature PC PC
point of change of curvature PCC PCC
point of intersection PI PI
4 pits Pit. Fos.
placed Pl. Pl.
polaris Pol. Pol.
pipe post, (rock post in iron pipe) Pp.
rock post (specify CLS, DLS, or provincial type) P. Rock R. c.
range R. Rg
radius R R
re-established Re-est. rét.
remainder Rem. RE
restored Res. res.
reference object RO
reference post RP R. s.
Regional Surveyor Plan RSP RSP
right-of-way R/ W
railway Ry. c. f.
south S. S.
section Sec. Sec.
stone mound S. M. b. p.
sub-tangent ST ST
station Sta. Sta.
trench T. T.
trace Tr. Tra.
township Tp. Tp.
Territorial Resource Base Mapping TRBM TRBM
traverse station T. S. s. .c.
vertical circle reading VCR MCZ
West W. O.
wooden post Wo.
witness Wt. tém.